Holgate Preschool is a longstanding provider of high quality childcare in the heart  of our community. 


We pride ourselves on  offering a warm welcome and a stimulating environment  for the children in our care.


The preschool is a charity run by a volunteer committee and staffed by a team of highly qualified and experienced practitioners.


We accept  children aged two upwards and have a high staff to child ratio.


Our opening hours are Monday to Friday , 9am to 2pm (term time only). There is the choice of three or five hour sessions within these times.


We take all funding options including government funding . See our Admissions and Funding page to find out more.  For information on our current hourly fees, please  call or email using the contact details on the left.

Please find below our code of contact.

Holgate Pre-School Code of conduct
for Parents/Carers of children who attend Pre-School.
Admissions and entry to Pre-School.
The Pre-School operates a waiting list for new children, places are offered in date of birth order.
Parents are required to complete a declaration each term to acquire the local authority funding ( includes 2 & 3 year funding & 30 hours funding.)
Fees for non funded places are required on or before the day of the child’s attendance. Payment for places is still required if a child is ill ,away , or on holiday once the place has been accepted.
Door entry system to Pre-School.
Entry to Pre-School is made through the secure door entry system and by using the given password. It is a requirement that parents do not let other people in behind them or after they have gained entrance to the building themselves. The password is for parents only to use and is a security measure to safeguard your child. Children should not be taught to shout the password through the intercom system.
Children’s belongings and equipment.
Parents are required to bring wipes, nappies, spare clothes and where appropriate coat wellies, sun hats (all named please). In the summer months we expect you to apply sun cream to your child before they arrive at Pre-School.
The Pre-School operates a nut free policy, please ensure no nut products are included in your child’s lunch. Please also supply cutlery if needed.

Contact details and collection times.
Please ensure you inform us should your contact and emergency contact details change.
Please collect your child at the designated collection times. Late collection is chargeable at the Pre-Schools discretion.
Notice period for leaving.
A minimum of 4 weeks notice is required to advise us your child is leaving,
Please speak to the Pre-School staff in a courteous manner, we reserve the right to ask you to leave the premises if staff are spoken to in an inappropriate manner.
Policies for the Pre-School.
A comprehensive set of policies are available at all times for parents to view , these provide information on how the Pre-School operates.


Pre-School Committee.
The Pre-School must have a committee of a minimum of 3 members to operate. All parents are welcome to join the committee. From time to time communications may go out to parents asking for support or new members.








Holgate Pre-School’s Privacy Notice.


Holgate Pre-School.

Holgate Methodist Church.

Acomb Road.

YO24 4AE



We are committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws and is used in line with your expectations.


This privacy notice explains what personal data we collect, why we collect it, how /we use it and how /we protect it.


What personal data do we collect?

We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for funded childcare as applicable.


Personal details that we collect about your child include:

  • your child’s name, date of birth, address, health and medical needs, development needs, and any special educational needs.


Where applicable we will obtain child protection plans from social care and health care plans from health professionals.


We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.


Personal details that we collect about you include:

  • your name, home and work address, phone numbers, emergency contact details, and family details [add further details as necessary]


This information will be collected from you directly in the registration form.


If you apply for up to 30 hours funded childcare, we will also collect:

  • your national insurance number or unique taxpayer reference (UTR), if you’re self-employed. We may also collect information regarding benefits and family credits that you are in receipt of.


Why we collect this information and the legal basis for handling your data We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:

  • contact you in case of an emergency
  • to support your child’s wellbeing and development
  • to manage any special educational, health or medical needs of your child whilst at our setting
  • to carry out regular assessment of your child’s progress and to identify any areas of concern
  • to maintain contact with you about your child’s progress and respond to any questions you may have
  • to process your claim for up to 30 hours funded childcare (only where applicable)
  • to keep you updated with information about our service


With your consent,we] will also record your child’s activities for their individual learning record. This may include photographs and videos. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.

We  have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).


Who we share your data with

In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:

  • Ofsted – during an inspection or following a complaint about our service
  • banking services to process chip and pin and/or direct debit payments (as applicable)
  • the Local Authority (where you claim up to 30 hours funded childcare as applicable)
  • the government’s eligibility checker (as above)
  • our insurance underwriter (if applicable)
  • our setting software management provider (if applicable)
  • the school that your child will be attending

We  will also share your data if:

  • [I/we] are legally required to do so, for example, by law, by a court or the Charity Commission;
  • to enforce or apply the terms and conditions of your contract with us.
  • to protect your child and other children; for example by sharing information with social care or the police;
  • it is necessary to protect [my/our/or others] rights, property or safety
  • We transfer the management of the setting, in which case we may disclose your personal data to the prospective buyer so they may continue the service in the same way.


We will never share your data with any other organisation to use for their own purposes


How do we protect your data?

We  protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by:

Ensuring it is kept in lockable filing cabinets and only those who are required or entitled to have access to it.


How long do we  retain your data?

We  retain your child’s personal data for up to 3 years after your child no longer uses our setting, or until our next Ofsted inspection after your child leaves  our  setting. Medication records and accident records are kept for longer according to legal requirements. Your child’s learning and development records are maintained by us] and sent to you when your child leaves.


In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements (see our Children’s and Provider Records policies).


Automated decision-making

We do not make any decisions about your child based soley on automated decision-making. Or explain details if this is the case.]


Your rights with respect to your data

You have the right to:

  • request access, amend or correct your/your child’s personal data
  • request that we delete or stop processing your/your child’s personal data, for example where the data is no longer necessary for the purposes of processing; and
  • request that we transfer your, and your child’s personal data to another person


If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us.. If you have continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/


Changes to this notice

We keep this notice under regular review. You will be notified of any changes where appropriate.